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Bookkeeping, Accounting, and Auditing Clerks

Careers / Bookkeeping, Accounting, and Auditing Clerks

Summary Description


	Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

Sample Job Titles

1.	Account Administrator

2.	Account Clerk

3.	Account Information Clerk

4.	Account Receivable Clerk

5.	Accountant

6.	Accountant Assistant

7.	Accountant Clerk

8.	Accountant Helper

9.	Accounting Analyst

10.	Accounting Assistant

11.	Accounting Associate

12.	Accounting Bookkeeper

13.	Accounting Clerk

14.	Accounting Coordinator

15.	Accounting Manager

16.	Accounting Representative

17.	Accounting Specialist

18.	Accounting Technician

19.	Accounts Payable Administrator

20.	Accounts Payable Clerk

21.	Accounts Payable Coordinator

22.	Accounts Payable Manager

23.	Accounts Payable Representative

24.	Accounts Payable Specialist

25.	Accounts Payables Clerk

26.	Accounts Receivable Assistant

27.	Accounts Receivable Clerk

28.	Accounts Receivable Specialist

29.	Advice Clerk

30.	Amortization Clerk

31.	Audit Clerk

32.	Audit Control Clerk

33.	Auditing Clerk

34.	Auditor Sales

35.	Balance Clerk

36.	Bank Reconciliator

37.	Billing Checker

38.	Billing Clerk

39.	Bond Clerk

40.	Book Keeper

41.	Booking Clerk

42.	Bookkeeper

43.	Bookkeeper and Clerk

44.	Bookkeeper Assistant

45.	Bookkeeping Clerk

46.	Budget Clerk

47.	Budget Technician

48.	Canceling and Cutting Control Clerk

49.	Cash Accounting Clerk

50.	Cash Register Balancer

51.	Chart Calculator

52.	Chart Changer

53.	Chart Clerk

54.	Chart Computer

55.	Chart Picker

56.	Chart Reader

57.	Chart Snatcher

58.	Check Clerk

59.	Check Out Clerk

60.	Check Processing Clerk

61.	Chief Wheelage Clerk

62.	Classification Analyst

63.	Classification Control Clerk

64.	Classifier

65.	Clearing House Clerk

66.	Clerk Analyst

67.	Clerk and Bookkeeper

68.	Clipman

69.	Collateral and Safekeeping Clerk

70.	Collateral Clerk

71.	Collection Clerk

72.	Commodity Loan Clerk

73.	Computer Bookkeeper

74.	Cost Accountant

75.	Cost Accounting Clerk

76.	Credit Card Clerk

77.	Daily Sales Audit Clerk

78.	Discount Clerk

79.	Distribution Accounting Clerk

80.	Dividend Deposit Voucher Clerk

81.	Document Processor

82.	Electronic Funds Transfer Coordinator

83.	Escrow Agent

84.	Escrow Closer

85.	Export Clerk

86.	Export Documents Clerk

87.	Field Clerk

88.	Figure Clerk

89.	Financial Processing Clerk

90.	Financial Recording Clerk

91.	Fiscal Accounting Clerk

92.	Fiscal Technician

93.	Fixed Capital Clerk

94.	Food and Beverage Controller

95.	Foreclosure Clerk

96.	Foreign Exchange Position Clerk

97.	Full Charge Bookkeeper

98.	General Ledger Bookkeeper

99.	Hotel Auditor

100.	Hotel Night Auditor

101.	Import Export Clerk

102.	Income Auditor

103.	Journal Clerk

104.	Ledger Clerk

105.	Ledger Poster

106.	Letter of Credit Clerk

107.	Margin Clerk

108.	Mortgage Accounting Clerk

109.	Mortgage Loan Computation Clerk

110.	Night Auditor

111.	Office Manager

112.	Office Work and Bookkeeper

113.	Pari Mutuel Ticket Checker

114.	Patient Account Representative

115.	Patient Financial Service Representative

116.	Payment Processor

117.	Payroll Accounting Clerk

118.	Posting Clerk

119.	Price Checker

120.	Price Clerk

121.	Reconcilement Clerk

122.	Reconciliation Analyst

123.	Reconciliation Clerk

124.	Remittance Clerk

125.	Reserves Clerk

126.	Returned Item Clerk

127.	Revenue Audit Clerk

128.	Sales Audit Clerk

129.	Securities Clerk

130.	Staff Accountant

131.	Stock Transfer Clerk

132.	Tonnage Compilation Clerk

133.	Trust Vault Clerk

134.	Typing and Bookkeeper

135.	Typing Bookkeeper

136.	Voucher Clerk

137.	Voucher Examiner

Job Tasks

	Operate computers programmed with accounting software to record, store, and analyze information. Operate computers or computerized equipment.

	Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Verify accuracy of financial or transactional data.

	Perform personal bookkeeping services. Maintain financial or account records.

	Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks. Verify accuracy of financial or transactional data. Compile data or documentation. Prepare cash for deposit or disbursement.

	Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers. Maintain financial or account records.

	Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software. Calculate financial data. Maintain financial or account records.

	Prepare trial balances of books. Maintain financial or account records.

	Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents. Operate office equipment.

	Receive, record, and bank cash, checks, and vouchers. Collect deposits, payments or fees.

	Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures. Calculate financial data.

	Calculate and prepare checks for utilities, taxes, and other payments. Calculate financial data.

	Comply with federal, state, and company policies, procedures, and regulations.

	Code documents according to company procedures. Code data or other information.

	Compute deductions for income and social security taxes. Calculate financial data.

	Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses. Compile data or documentation.

	Prepare and process payroll information. Execute sales or other financial transactions.

	Reconcile or note and report discrepancies found in records. Reconcile records of sales or other financial transactions.

	Access computerized financial information to answer general questions as well as those related to specific accounts. Search files, databases or reference materials to obtain needed information.

	Compare computer printouts to manually maintained journals to determine if they match. Verify accuracy of financial or transactional data.

	Reconcile records of bank transactions. Reconcile records of sales or other financial transactions.

	Transfer details from separate journals to general ledgers or data processing sheets.

	Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents. Prepare documentation for contracts, transactions, or regulatory compliance.

	Prepare purchase orders and expense reports. Prepare documentation for contracts, transactions, or regulatory compliance.

	Match order forms with invoices, and record the necessary information. Verify accuracy of financial or transactional data.

	Monitor status of loans and accounts to ensure that payments are up to date. Monitor financial information.

	Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal. Calculate financial data.

	Perform general office duties, such as filing, answering telephones, and handling routine correspondence. Answer telephones to direct calls or provide information. File documents or records.

	Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists. Calculate costs of goods or services.

	Compile budget data and documents, based on estimated revenues and expenses and previous budgets. Compile data or documentation.

	Maintain inventory records. Maintain inventory records.

Work Activities

Importance	Work Activity

Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.

Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.

Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.

Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.

Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.

Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money.

Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.

Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.

Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.

Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.

Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.

Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.

Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.

Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.

Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Provide Consultation and Advice to Others — Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.

Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

Nature of the Work


	(Abstract from Career Articles)

	Bookkeeping, Accounting, and Auditing Clerks
	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

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Working Conditions


	(Abstract from Career Articles)

	Bookkeeping, Accounting, and Auditing Clerks
	Bookkeeping, accounting, and auditing clerks work in offices and may do site visits. About 1 in 4 worked part time in 2014.

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