Court Clerks :: Job Description

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Court Clerks

Careers / Court Clerks

Summary Description


	Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.

Sample Job Titles

1.	Appeals and Generalist Clerk

2.	Appellate Court Clerk

3.	Case Manager

4.	Chief Deputy Clerk/Bailiff

5.	Chief Deputy Court Clerk

6.	Circuit Clerk

7.	Circuit Court Clerk

8.	Civil Clerk

9.	Clerk

10.	Clerk of Court

11.	Clerk of Superior Court

12.	Court Assistant

13.	Court Attendant

14.	Court Clerk

15.	Court Crier

16.	Court Operations Clerk

17.	Court Specialist

18.	Courtroom Clerk

19.	Courtroom Deputy or Calendar Clerk

20.	Deputy Clerk

21.	Deputy Clerk of Court

22.	Deputy Clerk of Superior Court

23.	Deputy County Clerk

24.	Deputy Court Clerk

25.	Deputy Felony Clerk

26.	Docket Clerk

27.	Docketing Specialist

28.	Judge's Clerk

29.	Judicial Assistant

30.	Law Clerk

31.	Minute Clerk

32.	Minute Clerk for Basic Traffic

33.	Process Server

34.	Senior Court Office Assistant

35.	Senior Courtroom Clerk

36.	Sessions Clerk

37.	Subpoena Server

38.	Summons Server

39.	Superior Court Clerk

40.	Traffic Clerk

41.	Warrant Clerk

Job Tasks

	Follow procedures to secure courtrooms or exhibits, such as money, drugs, or weapons. Maintain security.

	Record court proceedings, using recording equipment, or record minutes of court proceedings, using stenotype machines or shorthand. Record information from meetings or other formal proceedings.

	Read charges and related information to the court and, if necessary, record defendants' pleas.

	Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses. Prepare legal documents.

	Prepare dockets or calendars of cases to be called, using typewriters or computers. Record information about legal matters.

	Record case dispositions, court orders, or arrangements made for payment of court fees. Record information about legal matters.

	Prepare documents recording the outcomes of court proceedings. Prepare legal documents.

	Examine legal documents submitted to courts for adherence to laws or court procedures. Examine documents to verify adherence to requirements.

	Swear in jury members, interpreters, witnesses, or defendants.

	Conduct roll calls and poll jurors.

	Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment. Maintain office equipment in proper operating condition. Answer telephones to direct calls or provide information.

	Collect court fees or fines and record amounts collected. Collect deposits, payments or fees.

	Prepare and mark applicable court exhibits or evidence. Attach identification information to products, items or containers.

	Search files and contact witnesses, attorneys, or litigants to obtain information for the court. Search files, databases or reference materials to obtain needed information. Interview employees, customers, or others to collect information.

	Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines. Explain regulations, policies, or procedures.

	Amend indictments when necessary and endorse indictments with pertinent information. Prepare legal documents.

	Meet with judges, lawyers, parole officers, police, or social agency officials to coordinate the functions of the court. Confer with coworkers to coordinate work activities.

	Instruct parties about timing of court appearances. Explain regulations, policies, or procedures.

	Explain procedures or forms to parties in cases or to the general public. Explain regulations, policies, or procedures.

	Prepare staff schedules. Prepare employee work schedules.

	Direct support staff in handling of paperwork processed by clerks' offices. Supervise clerical or administrative personnel.

	Prepare courtrooms with paper, pens, water, easels, or electronic equipment and ensure that recording equipment is working. Stock supplies or merchandise.

	Open courts, calling them to order, and announcing judges.

Work Activities

Importance	Work Activity

Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.

Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.

Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.

Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.

Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.

Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.

Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.

Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.

Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.

Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.

Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.

Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.

Handling and Moving Objects — Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.

Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.

Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.

Provide Consultation and Advice to Others — Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.

Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money.

Nature of the Work


	(Abstract from Career Articles)

	Information Clerks
	Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.

	Read More >>

Working Conditions


	(Abstract from Career Articles)

	Information Clerks
	Although information clerks are employed in nearly every industry, many work in government agencies, hotels, and healthcare facilities. Most information clerks work full time.

	Read More >>

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Interesting Fact

Before becoming an actor, Bob Newhart worked as an accountant.

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