File Clerks :: Job Description

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File Clerks

Careers / File Clerks

Summary Description


	File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

Sample Job Titles

1.	Admissions Clerk

2.	Blueprint Clerk

3.	Brand Recorder

4.	Card Filer

5.	Claims Clerk

6.	Classification Clerk

7.	Clerk

8.	Computer Aide

9.	Computer Tape Librarian

10.	Credit Card Clerk

11.	Cut File Clerk

12.	Cut Filer

13.	Death Surveys Coder

14.	Document Clerk

15.	Document Coordinator

16.	Document Scanner

17.	Documentation Specialist

18.	Enrollment Clerk

19.	Enrollment Specialist

20.	File Clerk

21.	File Keeper

22.	Filer

23.	Filing Clerk

24.	Fingerprint Clerk

25.	History Card Clerk

26.	Human Resources Assistant (HR Assistant)

27.	Imaging Clerk

28.	Import Export Clerk

29.	Index Clerk

30.	Indexer

31.	Intelligence Clerk

32.	Invoice Coder

33.	Kardex Clerk

34.	Keyboarding Clerk

35.	Librarian

36.	Line Assigner

37.	Lister

38.	Manufacturing Clerk

39.	Map Clerk

40.	Medical Records Clerk

41.	Medical Records Coder

42.	Morgue Keeper

43.	Morgue Librarian

44.	Office Assistant

45.	Police Records Clerk

46.	Pre Coder

47.	Record Clerk

48.	Record Filing Clerk

49.	Record Keeper

50.	Records Analyst

51.	Records Clerk

52.	Records Custodian

53.	Records Specialist

54.	Records Technician

55.	Support Technician

56.	Tape Librarian

Job Tasks

	Scan or read incoming materials to determine how and where they should be classified or filed. Read materials to determine needed actions.

	Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval. Enter information into databases or software programs.

	Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials. Sort mail. Operate office equipment. Type documents.

	Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order. Compile data or documentation.

	Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts. Verify accuracy of financial or transactional data.

	Answer questions about records or files. Provide information to coworkers.

	Keep records of materials filed or removed, using logbooks or computers and generate computerized reports. Maintain inventory records.

	Add new material to file records or create new records as necessary. File documents or records.

	Gather materials to be filed from departments or employees. Compile data or documentation.

	Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users. Search files, databases or reference materials to obtain needed information. Provide information to coworkers.

	Track materials removed from files to ensure that borrowed files are returned. Track goods or materials.

	Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information. Store items.

	Operate mechanized files that rotate to bring needed records to a particular location. Operate office equipment.

	Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements. Store records or related materials.

	Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.

	Assign and record or stamp identification numbers or codes to index materials for filing. Attach identification information to products, items or containers.

	Modify or improve filing systems or implement new filing systems. Develop data analysis or data management procedures.

	Design forms related to filing systems. Develop data analysis or data management procedures.

	Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.

Work Activities

Importance	Work Activity

Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.

Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.

Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.

Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.

Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.

Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Handling and Moving Objects — Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.

Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.

Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.

Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.

Inspecting Equipment, Structures, or Material — Inspecting equipment, structures, or materials to identify the cause of errors or other problems or defects.

Performing General Physical Activities — Performing physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials.

Estimating the Quantifiable Characteristics of Products, Events, or Information — Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform a work activity.

Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

Controlling Machines and Processes — Using either control mechanisms or direct physical activity to operate machines or processes (not including computers or vehicles).

Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.

Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.

Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.

Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.

Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.

Nature of the Work


	(Abstract from Career Articles)

	Information Clerks
	Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.

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Working Conditions


	(Abstract from Career Articles)

	Information Clerks
	Although information clerks are employed in nearly every industry, many work in government agencies, hotels, and healthcare facilities. Most information clerks work full time.

	Read More >>

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Sylvester Stallone onced worked as a lion-cage cleaner!

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