Meeting, Convention, and Event Planners

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Meeting, Convention, and Event Planners

Careers / Meeting, Convention, and Event Planners

Summary Description


	Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.

Sample Job Titles

1.	Catering and Convention Services Coordinator

2.	Catering and Convention Services Manager

3.	Catering and Convention Services Sales Manager

4.	Catering Manager

5.	Certified Meeting Professional

6.	Conference Director

7.	Conference Manager

8.	Conference Organizer

9.	Conference Planner

10.	Conference Planning Manager

11.	Conference Producer

12.	Conference Service Coordinator

13.	Conference Services Director

14.	Conference Services Manager

15.	Conferences or Conventions Reservationist

16.	Convention Manager

17.	Convention Planner

18.	Convention Services Manager (CSM)

19.	Convention Worker

20.	Corporate Event Planner

21.	Corporate Meeting Planner

22.	Director of Catering and Convention Services

23.	Director of Conference Services

24.	Director of Conference Services and Catering

25.	Director of Convention Services

26.	Director of Events

27.	Director of Special Events

28.	Event Coordinator

29.	Event Manager

30.	Event Organizer

31.	Event Planner

32.	Event Planning Manager

33.	Event Specialist

34.	Events Manager

35.	Facility Coordinator

36.	Meeting Coordinator

37.	Meeting Manager

38.	Meeting Planner

39.	Meeting/Event Planner

40.	Party Planner

41.	Planner

42.	Sales Manager

43.	Scheduling Coordinator

44.	Special Event Assistant

45.	Special Events Coordinator

46.	Special Events Director

47.	Special Events Planner

48.	Trade Show Coordinator

49.	Wedding Designer

50.	Wedding Planner

Job Tasks

	Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise. Monitor organizational compliance with regulations.

	Confer with staff at a chosen event site to coordinate details. Confer with personnel to coordinate business operations.

	Inspect event facilities to ensure that they conform to customer requirements. Inspect facilities or equipment to ensure specifications are met.

	Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security. Organize special events.

	Organize registration of event participants. Organize special events.

	Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions. Correspond with customers to answer questions or resolve complaints.

	Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress. Confer with others about financial matters. Organize special events.

	Review event bills for accuracy, and approve payment. Verify accuracy of records. Authorize financial actions.

	Evaluate and select providers of services according to customer requirements. Conduct eligibility or selection interviews.

	Arrange the availability of audio-visual equipment, transportation, displays, and other event needs. Organize special events.

	Plan and develop programs, agendas, budgets, and services according to customer requirements. Develop financial or business plans.

	Hire, train, and supervise volunteers and support staff required for events. Train personnel to enhance job skills. Supervise employees.

	Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers. Negotiate contracts with clients or service providers.

	Maintain records of event aspects, including financial details. Prepare financial documents.

	Conduct post-event evaluations to determine how future events could be improved. Conduct surveys in organizations.

	Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends. Update professional knowledge.

	Direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries. Oversee business processes.

	Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications. Create marketing materials. Market products, services, or events.

	Develop event topics and choose featured speakers. Organize special events.

	Obtain permits from fire and health departments to erect displays and exhibits and serve food at events. Obtain documentation to authorize activities.

	Design and implement efforts to publicize events and promote sponsorships. Create marketing materials. Market products, services, or events.

Work Activities

Importance	Work Activity

Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.

Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.

Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.

Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

Estimating the Quantifiable Characteristics of Products, Events, or Information — Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform a work activity.

Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.

Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.

Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.

Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money.

Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.

Performing General Physical Activities — Performing physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials.

Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.

Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Handling and Moving Objects — Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.

Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.

Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.

Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.

Operating Vehicles, Mechanized Devices, or Equipment — Running, maneuvering, navigating, or driving vehicles or mechanized equipment, such as forklifts, passenger vehicles, aircraft, or water craft.

Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.

Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Provide Consultation and Advice to Others — Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.

Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

Selling or Influencing Others — Convincing others to buy merchandise/goods or to otherwise change their minds or actions.

Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Nature of the Work


	(Abstract from Career Articles)

	Meeting, Convention, and Event Planners
	Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.

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Working Conditions


	(Abstract from Career Articles)

	Meeting, Convention, and Event Planners
	Meeting, convention, and event planners spend time in their offices and onsite at hotels or convention centers. They also work onsite at hotels or convention centers, and they often travel to attend events and visit prospective meeting sites. During meetings or conventions, planners may work many more hours than usual.

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Interesting Fact

While anesthesiologists have one of the highest incomes of all professions, they typically pay over 20% of their after-tax income for professional liability insurance.

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