Payroll and Timekeeping Clerks

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Payroll and Timekeeping Clerks

Careers / Payroll and Timekeeping Clerks

Summary Description


	Compile and record employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks.

Sample Job Titles

1.	Account Clerk

2.	Accountant

3.	Accounting Assistant

4.	Accounting Clerk

5.	Accounting Specialist

6.	Accounting Technician

7.	Attendance Clerk

8.	Bonus Clerk

9.	Bookkeeper

10.	Checkman

11.	Commission Clerk

12.	Fiscal Technician

13.	Flight Crew Scheduler

14.	Flight Crew Time Clerk

15.	Human Resource Director

16.	Human Resources Administrative Assistant

17.	Human Resources Assistant (HR Assistant)

18.	Human Resources Representative (HR Representative)

19.	Paymaster

20.	Payroll Administrator

21.	Payroll Analyst

22.	Payroll and Benefits Specialist

23.	Payroll Assistant

24.	Payroll Associate

25.	Payroll Bookkeeper

26.	Payroll Clerk

27.	Payroll Coordinator

28.	Payroll Manager

29.	Payroll Officer

30.	Payroll Processor

31.	Payroll Representative

32.	Payroll Secretary

33.	Payroll Specialist

34.	Payroll Technician

35.	Personnel and Payroll Technician

36.	Personnel Assistant

37.	Personnel Clerk

38.	Personnel Scheduler

39.	Personnel Technician

40.	Piece Work Checker

41.	Sign Out Clerk

42.	Time and Attendance Clerk

43.	Time Checker

44.	Time Clerk

45.	Time Recorder

46.	Timekeeper

47.	Wanigan Clerk

Job Tasks

	Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies. Verify employee information.

	Process paperwork for new employees and enter employee information into the payroll system. Enter information into databases or software programs. Record personnel information.

	Verify attendance, hours worked, and pay adjustments, and post information onto designated records. Verify employee information.

	Compute wages and deductions, and enter data into computers. Calculate financial data. Enter information into databases or software programs.

	Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records. Record personnel information.

	Process and issue employee paychecks and statements of earnings and deductions. Execute sales or other financial transactions.

	Keep track of leave time, such as vacation, personal, and sick leave, for employees. Record personnel information.

	Compile employee time, production, and payroll data from time sheets and other records. Compile data or documentation.

	Complete time sheets showing employees' arrival and departure times. Record personnel information.

	Prepare and balance period-end reports, and reconcile issued payrolls to bank statements. Reconcile records of sales or other financial transactions. Prepare research or technical reports.

	Distribute and collect timecards each pay period. Distribute materials to employees or customers.

	Issue and record adjustments to pay related to previous errors or retroactive increases. Record personnel information.

	Complete, verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical insurance. Check data for recording errors. Prepare documentation for contracts, transactions, or regulatory compliance.

	Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions. Provide information to coworkers.

	Keep informed about changes in tax and deduction laws that apply to the payroll process. Maintain current knowledge related to work activities.

	Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments. Compile data or documentation.

	Post relevant work hours to client files to bill clients properly. Compile data or documentation.

	Conduct verifications of employment. Verify employee information.

	Coordinate special programs, such as United Way campaigns, that involve payroll deductions. Coordinate operational activities.

Work Activities

Importance	Work Activity

Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.

Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.

Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.

Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.

Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.

Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.

Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.

Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.

Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.

Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.

Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.

Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.

Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.

Handling and Moving Objects — Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.

Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.

Nature of the Work


	(Abstract from Career Articles)

	Financial Clerks
	Financial clerks do administrative work for many types of organizations. They keep records, help customers, and carry out financial transactions.

	Read More >>

Working Conditions


	(Abstract from Career Articles)

	Financial Clerks
	Financial clerks work in a variety of office settings, including bank branches, medical offices, and government agencies. Most work full time.

	Read More >>

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Interesting Fact

Cuba Gooding Jr.'s first job was as a backup dancer for Lionel Richie at the Los Angeles Olympics in 1984.

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