Title Examiners, Abstractors, and Searchers

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Title Examiners, Abstractors, and Searchers

Careers / Title Examiners, Abstractors, and Searchers

Summary Description


	Search real estate records, examine titles, or summarize pertinent legal or insurance documents or details for a variety of purposes. May compile lists of mortgages, contracts, and other instruments pertaining to titles by searching public and private records for law firms, real estate agencies, or title insurance companies.

Sample Job Titles

1.	Abstract Clerk

2.	Abstract Searcher

3.	Abstract Writer

4.	Abstracter

5.	Administrative Assistant

6.	Advisory Title Officer

7.	Commercial Title Examiner

8.	Counsel

9.	Data Abstractor

10.	Escrow Officer

11.	Land Examiner

12.	Land Title Examiner

13.	Lease Examiner

14.	Legal Assistant

15.	Legal Instruments Examiner

16.	Lien Searcher

17.	Map Examiner

18.	Office Manager

19.	Public Records Researcher

20.	Record Searcher

21.	Searcher

22.	Title Abstractor

23.	Title Agent

24.	Title Checker

25.	Title Clerk

26.	Title Closer

27.	Title Department Manager

28.	Title Examiner

29.	Title Inspector

30.	Title Insurance Examiner

31.	Title Investigator

32.	Title Officer

33.	Title Processor

34.	Title Searcher

35.	Title Supervisor

36.	Underwriter

Job Tasks

	Prepare lists of all legal instruments applying to a specific piece of land and the buildings on it. Prepare legal documents.

	Examine documentation such as mortgages, liens, judgments, easements, plat books, maps, contracts, and agreements to verify factors such as properties' legal descriptions, ownership, or restrictions. Evaluate information related to legal matters in public or personal records. Research relevant legal materials to aid decision making.

	Read search requests to ascertain types of title evidence required and to obtain descriptions of properties and names of involved parties.

	Copy or summarize recorded documents, such as mortgages, trust deeds, and contracts, that affect property titles. Prepare legal documents.

	Examine individual titles to determine if restrictions, such as delinquent taxes, will affect titles and limit property use. Evaluate information related to legal matters in public or personal records.

	Prepare reports describing any title encumbrances encountered during searching activities, and outlining actions needed to clear titles. Prepare legal documents.

	Prepare and issue title commitments and title insurance policies based on information compiled from title searches. Prepare legal documents.

	Verify accuracy and completeness of land-related documents accepted for registration, preparing rejection notices when documents are not acceptable. Evaluate information related to legal matters in public or personal records. Prepare legal documents.

	Summarize pertinent legal or insurance details, or sections of statutes or case law from reference books so that they can be used in examinations, or as proofs or ready reference.

	Retrieve and examine real estate closing files for accuracy and to ensure that information included is recorded and executed according to regulations.

	Confer with realtors, lending institution personnel, buyers, sellers, contractors, surveyors, and courthouse personnel to exchange title-related information or to resolve problems. Meet with individuals involved in legal processes to provide information and clarify issues. Confer with court staff to clarify information.

	Prepare real estate closing statements, using knowledge and expertise in real estate procedures. Prepare legal documents.

	Enter into record-keeping systems appropriate data needed to create new title records or update existing ones.

	Direct activities of workers who search records and examine titles, assigning, scheduling, and evaluating work, and providing technical guidance as necessary. Coordinate legal schedules or activities.

	Obtain maps or drawings delineating properties from company title plants, county surveyors, or assessors' offices.

	Determine whether land-related documents can be registered under the relevant legislation such as the Land Titles Act.

	Assess fees related to registration of property-related documents.

Work Activities

Importance	Work Activity

Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.

Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.

Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.

Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.

Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.

Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.

Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money.

Estimating the Quantifiable Characteristics of Products, Events, or Information — Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform a work activity.

Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.

Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.

Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.

Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.

Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.

Provide Consultation and Advice to Others — Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.

Handling and Moving Objects — Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.

Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

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